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Gym management software · made for India
Gym management software that does the heavy lifting
Members, renewals, GST invoices, dues, QR check-in, workout plans and lead follow-ups for every branch, in one place. Your front desk stops chasing registers. You start growing the gym.
- Free trial, up to 30 days
- GST-ready invoices
- One price per gym, not per member
How it works
See Gymkar run a gym in under a minute
From setting up your price list to collecting a payment, checking a member in and following up a lead: the real admin panel, step by step.
Features
Everything your front desk, trainers and owner need
Live today in the web panel your team uses every day. No add-ons to buy: modules in your plan switch on as they launch.
Plans and renewals
Monthly, quarterly, yearly or your own plans with joining fees, freeze days and guest passes. Renewals extend from the right date.
GST invoices
Tax invoices with the CGST and SGST split, amount in words, and numbers that restart each financial year. Print or share.
Payments and dues
Cash, UPI and card with reference numbers, part payments, and a dues list so no balance is ever forgotten.
QR check-in and streaks
Members scan in with a code that changes every few seconds, so screenshots fail. Visit history, monthly counts and day streaks keep them coming.
Workout plans
Build plans from a 45-exercise library in the admin panel and assign them to members, who see them in their app.
Lead CRM that closes
Every walk-in, call and Instagram enquiry in one pipeline, with automatic follow-ups, an explainable lead score and a "call first" queue.
WhatsApp campaigns
Offers and reminders by click-to-chat or the Meta Cloud API, sent only to people who opted in, with STOP opt-out and a 72-hour frequency cap.
Branches, roles and audit
The owner sees every branch; staff see only theirs. Decide who can discount or refund, and every change is logged with who and when.
On the way
- Diet plans
- Progress and measurements
- Class and PT booking
- Online payments in the app
- Biometric attendance
- iPhone app
A day at your gym
From the 6 AM rush to the 9 PM close, handled
Gymkar follows the rhythm of a real gym day, so nothing waits for month-end.
-
6:00 AM
Doors open
Members scan their app QR at the desk. Check-ins, visit counts and streaks update on their own, with no queue at the register.
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11:00 AM
Renewals, ready
The renewals list shows who expires this week. Renew in a few taps; the GST invoice is created with the sale.
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4:00 PM
Sales hour
The "call first" queue ranks open leads by score and tells your team the next step for each, so hot enquiries never go cold.
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9:00 PM
Close the day
Collections by cash, UPI and card, dues still open and every branch's figures, on one screen for the owner.
Lead CRM and WhatsApp
Turn enquiries into paying members
Most gyms lose leads to slow replies and forgotten follow-ups. Gymkar measures both and fixes them.
- Capture leads from walk-ins, calls, referrals and a printable QR enquiry poster
- Automatic follow-up plan: call now, WhatsApp next day, call on day 3, WhatsApp on day 7
- Lead score from 0 to 100, with a plain-language reason for every point
- Time to first reply tracked for every lead and every salesperson
- Conversion counted only when a paid membership is sold
- Reports by source, salesperson, funnel stage and lost reason
Screens
See it in action
Real screens from the Gymkar admin panel, shown with a demo gym's sample data.
Member app
An app your members will actually open
Members sign in with the mobile number you registered and a one-time code. No passwords to forget.
- Membership card with plan, days left and valid-till date
- QR check-in that changes every few seconds, so a screenshot cannot be reused
- Visit history, visits this month and a day streak
- The workout plan their trainer assigned
- Invoices and receipts with the GST break-up, and the amount due
Android first. Only mobile numbers registered by a gym can sign in.
Why switch
Why gyms move off registers and spreadsheets
| Everyday job | Register or spreadsheet | Gymkar |
|---|---|---|
| Who expires this week? | Flip pages or filter a sheet by hand | A renewals list, ready every morning |
| Who still owes money? | Depends on who remembers | A dues list with the exact balance per member |
| GST invoice | Typed up separately, numbering by hand | Created with the sale, numbered automatically |
| Did they really come in? | A signature anyone can fake | A rotating QR check-in with visit history |
| Enquiry from last week | A number on a sticky note | A lead with a follow-up plan and a score |
| Second branch | A second register and a phone call | Same login, per-branch figures |
| A discount nobody approved | Found at month end, if at all | Large discounts need a manager; every change is logged |
Pricing
Simple pricing for every gym size
One price per gym, not per member. Start on a free trial and choose monthly or yearly billing.
Starter
A single-branch gym getting started.
₹1,499 / month
₹1,249 / month
Billed every month
₹14,990 billed yearly · save ₹2,998
- 300 members
- 1 branch
- 5 staff logins
- Members, plans, GST invoices and dues
- Member app
- Diet plans
- Workout plans
Professional
Growing gyms with classes, PT and a sales team.
₹2,999 / month
₹2,499 / month
Billed every month
₹29,990 billed yearly · save ₹5,998
- 1,500 members
- 3 branches
- 20 staff logins
- Members, plans, GST invoices and dues
- Member app
- Diet plans
- Expenses and cash book
- Group classes
- Leads and CRM
- Personal training
- SMS messages
- Workout plans
Enterprise
Chains: unlimited branches, members and staff.
₹6,999 / month
₹5,833 / month
Billed every month
₹69,990 billed yearly · save ₹13,998
- Unlimited members
- Unlimited branches
- Unlimited staff logins
- Members, plans, GST invoices and dues
- Member app
- Advanced reports
- Diet plans
- Expenses and cash book
- Group classes
- Leads and CRM
- Online payments
- Personal training
- SMS messages
- WhatsApp messages
- Workout plans
Prices exclude GST. If a subscription lapses your data is kept and becomes read-only until you renew; nothing is deleted.
FAQ
Questions gym owners ask
How do I get started?
Book a demo. We create your gym with its first branch and send the owner login. You can add plans and members the same day.
Is there a limit on members?
Each plan includes a number of members, branches and staff logins, shown in the pricing section. When you reach a limit you are asked to upgrade before adding more; nothing you already have is affected.
What happens when my trial ends?
Your data stays exactly as it is and becomes read-only until you choose a plan. Nothing is deleted.
Can I run more than one branch?
Yes. The owner sees every branch; staff can be limited to their own branch. The number of branches depends on your plan.
Can I message leads and members on WhatsApp?
Yes. Send campaigns by click-to-chat or through the WhatsApp Business (Meta Cloud) API. Only people who opted in are messaged, a STOP reply opts them out at once, and nobody gets two campaign messages within 72 hours.
How do members check in?
Members show a QR code from the app at the front desk. The code changes every few seconds, so a screenshot cannot be reused. Visits, monthly counts and streaks are recorded automatically.
How do members sign in to the app?
With the mobile number your gym registered for them and a one-time code. Numbers that no gym has registered cannot sign in.
Is my gym's data safe?
Member documents are compressed and encrypted, payment records are protected from deletion, and every change is written to an audit log that cannot be edited. The database connection is encrypted.
Can Gymkar staff see my members?
Not by default. If you ask us for help, a support session is opened with a written reason and a time limit, and you can see it in your audit log and on your subscription page.
Ready for your gym's next personal best?
A short walkthrough with your plans in mind, then a free trial with your real members.